A Document management system helps to prevent the bulk in the use of various (online) storage possibilities and ensures that all documents are always accessible on a manageable, centralized location. This makes sharing knowledge and information, protecting sensitive information and versioning transparant and structured.
How does it work?
You are able to decide who to grant access to which folders and documents. It is also possible to grant read and editing rights to a certain group or even a specific employee. With the powerful search engine which browses through all text you are able to retrieve that certain financial report you have been looking for with just one or two keywords..
Co-workers can add comments to documents, which owners can process both on and offline in an updated version. Previous versions will stay available for roll-back when needed. Private and shared files are kept separately. Our consultants will assist you with organizing your DMS; they will support and advice you in applying the security levels, granting permissions and rights to your employees, build a structured folder tree and train you to get the most out of your DMS.
Functionality
- Manageable, centralized location for all your documents
- OCR search engine
- Assign roles and rights
- Access to your documents everywhere with smartphone or tablet
- Online editing
- Create and assign tasks
- Create workflows